Grant Proposal Writing Template

How this template works

This template follows the structure most institutional donors expect. It is not about fancy language. It is about clarity, credibility, and a strong link between problem, solution, and budget.

Template structure

1. Executive summary: one page covering the problem, your solution, expected outcomes, and total amount requested.
2. Organisational background: who you are, your experience, and why you are the right team.
3. Problem statement: evidence of the problem, who is affected, and why it matters now.
4. Project goals and objectives: one goal, three to four specific objectives, and clear indicators of success.
5. Methodology: what you will do, how you will do it, and who will benefit.
6. Monitoring, evaluation, and learning: how you will track progress and adapt.
7. Budget and budget narrative: line-item budget with justification for each major cost.
8. Sustainability plan: how the work continues after the grant ends.
9. Annexes: registration documents, references, letters of support, and CVs.

Writing tips

• Be specific. "We will train 50 youth" is stronger than "we will empower youth."
• Match the donor's language. Read their strategy and priorities first.
• Keep the budget honest. Donors can sense inflated or unexplained costs.
• Proofread out loud. If a sentence is hard to say, rewrite it.

Get the template

Request the editable template by email and receive it with an example filled proposal you can reference.